3 Signs Your Business Would Benefit From Investing in Identity and Access ManagementJames Evans
Identity and access management (IAM) has become an essential tool for organizations who need to manage who has access to their network and to the sensitive corporate data that resides there.
In the last few years, this has become increasingly important as the number of users and devices requiring access has increased considerably, even for small businesses. Employees expect access through phones, tablets, and other devices while contractors and freelancers must be onboarded quickly and efficiently.
Additionally, as cybercrime has grown most individual users have failed to respond to the threat, and still use poor password security. Passwords are often short, non-random (which makes them easy to guess), and repeated for many different logins.
The best defense is a corporate defense, managed and maintained by the IT team. But smaller businesses may be wondering when they should make the leap and start investing in an IAM solution.
Below we’ve suggested three signs that suggest your organization would benefit from investing in your access management today:
- Your Employees Ignore Password Best Practice
The password practices of employees are one of the biggest security vulnerabilities in any organization. You may have noticed that your employees exhibit some, or even all of these security-compromising behaviors:
- Reusing Passwords – Reusing passwords multiplies the chances of your security becoming compromised. If a password is reused on ten different applications, and just one of them is hacked, there is the potential for the hacker to gain access to all ten. The risk to your business is even higher if your employees reuse passwords on non-business applications, for which security is likely to be considerably weaker.
- Sharing Passwords – Are your employees in the habit of casually sharing passwords for corporate logins, including Twitter and LinkedIn? Sharing passwords significantly increases the chance that it will fall into the wrong hands.
- Writing Down Passwords – Are your employees keeping their passwords logged on a post-it note, spreadsheet, or in their diary? It doesn’t matter how long and unique a password is if it is written down and then falls into the hands of someone who wants access your data.
- Insecure Passwords – Are your employees frequently choosing short, easy to crack passwords? Many users are still choosing passwords that are just eight characters or less in length, not realizing that these can often be cracked by a determined hacker in just a few minutes of trying.
Identity and Access Management software ensures that all employees are using unique, highly-secure passwords. Because these passwords are managed by one system, which requires just one login, employees won’t need to remember more than one secure password but will benefit from having many.
- Your IT Department Cannot Track or Manage Who Is Accessing Your Data
If you cannot track how your data is being accessed it is very hard to know if your data is being stolen or misused. In fact, someone might be accessing your data from outside your organization right now, and you wouldn’t know about it.
Key problems that you face may include:
- Managing Devices – Workers are owning and using more and more devices, and they want to access corporate resources using them. This means you need to be capable of tracking and managing access for a wide range of devices running different operating systems, including Windows, iOS, Android and Linux.
- Quick Onboarding – It’s not just your employees who need access; contractors and temporary workers will often need to have temporary access to your resources to fulfill their role. This needs to be provided quickly to ensure your business isn’t paying someone to stand around doing nothing.
- Curtailing Access – Once a worker has finished with their contract you must ensure that they do no retain the ability to access your data. This is doubly true if the contract was terminated; you don’t want to leave a disgruntled former employee with the means and opportunity to cause further damage.
- Lost and Stolen Devices – If your employees are using mobile devices to access corporate data it is only a matter of time before someone loses a device. Do you have a way to prevent access through that device once it has been lost? Can you track if anyone is using it to try and access your data?
An IAM solution will help you track and manage every interaction between your corporate network and the devices your teams are using. Not only does this significantly increase your security but it also ensures that you fulfil industry privacy and security requirements, including HIPAA, PCI, and SOX.
- Your IT Team is Wasting Time Helping Employees With Password-Related Issues
Without a software solution in place, managing employee passwords can take a huge amount of your IT team’s time:
- Support – Does your IT team spend more time supporting users with their passwords and accounts than they do working on core projects?
- Password Resets – Do you get frequent password reset requests because your employees have lost the sticky-note on which they keep all their passwords?
- Education – Do you spend time educating employees and encouraging them to use best-practice when creating passwords, only for them to insist on reusing the same password over and over again?
An IAM solution can make these problems a thing of the past. Your employees will enjoy easy access to all their favorite business applications through just one logon and your IT team will be left to focus on projects that improve the profitability of your business.
Did You Recognize Any of These Signs?
If so, OnionID could be the solution for you. OnionID gives your IT team complete visibility and control over who is looking at your data and which devices they are using to do so. OnionID automatically refreshes and updates usernames and passwords, ensuring that your security remains tight even if your employees typically ignore password best practice.